Every lead answered in sixty seconds.
AI replies to every inbound enquiry within a minute and books the call, while your CRM, lead scoring, proposals and call coaching run as one system instead of five tools nobody updates.
- Name
- Sam R.
- sam@example.com
- How can we help?
- Looking for a quote for next month. Is anyone around to talk this week?
YYour Brand9:47 pm
Hi Sam, thanks for getting in touch. So the right person calls you: is this a new project, and roughly when would you start? Or pick a time now:
Mon 10:00Mon 14:30Tue 9:30Hi, do you have availability this week?11:52 pm
Hi! We do. Is this for a new project or ongoing work?
New project, starting soon
Great. Two times with our team tomorrow:Thu 11:00Thu 15:3011:53 pm · ✓✓
✓ Booked · Thu 11:00
Sorry we missed your call, this is Your Brand. What can we help with? Reply here, or book a time: yourbrand.com/bookText · 6:12 pm
Need a quote for Saturday morning6:15 pm
Happy to help. Saturday 9:00 is free, so it is yours. See you then!Text · 6:15 pm
✓ Booked · Sat 9:00
Re: Pricing question
Hi, could you send pricing and let me know how soon you could start?
YYour BrandSun 8:06 am
Hi Jordan, thanks for asking. Pricing depends on scope, so the quickest route is fifteen minutes with our team. We can usually start within two weeks.
Book fifteen minutesThe Your Brand team
illustrative · unbranded · built by our team
Five jobs.
One record.
Instant reply
Wins the enquiryWhat breaks today
Enquiries land at dinner, on a weekend or mid-call, and the first reply goes out hours later, often after someone else has answered.
What we build
Replies on forms, email, WhatsApp, chat and missed calls, written in your tone, that answer what they know and ask two or three qualifying questions.
What your team sees
Every conversation in one log, with the lead's answers already filed against their record.
You get a handful of enquiries a month and answer them all within the hour. A missed-call text-back is enough; the rest would be overbuilt.
Booking
Ends the back and forthWhat breaks today
Three emails to agree a time, and a lead who goes quiet somewhere between the second and the third.
What we build
Live slots from your calendar offered inside the conversation, shared fairly across the team, with reminders before every call.
What your team sees
Booked calls with the lead's answers attached, so nobody walks in cold.
Every deal needs a site visit before a call makes sense. Then we book the visit, not a call.
CRM
The source of truthWhat breaks today
Duplicates, stale deals and a pipeline total nobody believes, because updating it is everyone's last job.
What we build
Your CRM set up, migrated or cleaned, deduplicated on a schedule, with leads ranked so the team knows who to call first.
What your team sees
A pipeline that updates itself from every reply, booking and call.
Switching CRM because the old one is messy. It is usually the data, not the tool, and a cleanup is far less disruptive than a migration.
Proposals
Speeds up the closeWhat breaks today
Each proposal is rebuilt from an old one, takes days, and the terms drift from deal to deal.
What we build
Proposals and quotes drafted from your own templates and the call notes, ready for a person on your team to check and send.
What your team sees
Every proposal sent, opened and waiting, against the deal it belongs to.
Every quote is genuinely bespoke engineering. Then we template the structure and leave the numbers to your people.
Call coaching
Makes the team betterWhat breaks today
What was promised on a call lives in one person's head, and nobody hears the calls that went wrong.
What we build
Calls recorded and transcribed with consent, a summary filed to the CRM, and coaching notes after every call.
What your team sees
What the buyer asked for, the objections raised and the agreed next step, without anyone typing notes.
Your calls are with a few long-standing accounts. Recording them can cost more trust than the notes are worth.
Every tool we connect
We connect to the CRM and channels you already use, or set them up for you.
- HubSpot
- Salesforce
- Zoho
- Pipedrive
- Calendly
- Gmail
- Twilio
- Slack
- Google Sheets
Friday, 9:47 pm.
Pick when the enquiry lands. The same lead, two businesses.
illustrative · fictional enquiries · how a slow reply usually ends, not a statistic
First reply60 h 27 m
Hi, looking for a quote for next month. Is anyone around to talk this week?Sam · Fri 9:47 pm
- Fri night
- Saturday
- Sunday
- Monday 10 am
Hi Sam, sorry for the slow reply. Are you still looking?Mon 10:14 am
Thanks, but we have gone with someone else.Sam
First reply0:41
Hi, looking for a quote for next month. Is anyone around to talk this week?Sam · Fri 9:47 pm
Hi Sam, thanks for getting in touch with Your Brand. So the right person calls you: what is it for, and roughly when?Your Brand · +0:41
A new project, ideally starting in the next few weeks.Sam · +1:52
Thanks. Here are three times with our team:Mon 10:00Mon 14:30Tue 9:30Your Brand · +2:06
✓ Booked · Mon 10:00 · answers sent to your team
First reply25 h 35 m
Do you have availability this week? Comparing a couple of options.Jordan · Sun 8:05 am
- Sunday
- Sunday night
- Monday 9 am
Hi Jordan, sorry for the slow reply. Are you still looking?Mon 9:40 am
Thanks, but we have gone with someone else.Jordan
First reply0:41
Do you have availability this week? Comparing a couple of options.Jordan · Sun 8:05 am
Hi Jordan, thanks for getting in touch with Your Brand. So the right person calls you: what is it for, and roughly when?Your Brand · +0:41
Yes, this week if possible. It is a fairly small job.Jordan · +1:52
Thanks. Here are three times with our team:Mon 11:00Mon 16:00Tue 10:30Your Brand · +2:06
✓ Booked · Mon 11:00 · answers sent to your team
First reply2 h 35 m
Quick one: could you start before the end of the month?Alex · Tue 2:20 pm
- On a call
- Next call
- Catching up
Hi Alex, sorry for the slow reply. Are you still looking?Tue 4:55 pm
Thanks, but we have gone with someone else.Alex
First reply0:41
Quick one: could you start before the end of the month?Alex · Tue 2:20 pm
Hi Alex, thanks for getting in touch with Your Brand. So the right person calls you: what is it for, and roughly when?Your Brand · +0:41
Before the end of the month, if you can. Happy to talk today.Alex · +1:52
Thanks. Here are three times with our team:Tue 17:00Wed 9:00Wed 13:30Your Brand · +2:06
✓ Booked · Tue 17:00 · answers sent to your team
First reply4 h 18 m
Hi, can someone send details and a time to talk?Priya · Mon 9:12 am
- Inbox: 37 new
- Standup
- Lunch
Hi Priya, sorry for the slow reply. Are you still looking?Mon 1:30 pm
Thanks, but we have gone with someone else.Priya
First reply0:41
Hi, can someone send details and a time to talk?Priya · Mon 9:12 am
Hi Priya, thanks for getting in touch with Your Brand. So the right person calls you: what is it for, and roughly when?Your Brand · +0:41
We need it for a team of about twenty. Any time this week works.Priya · +1:52
Thanks. Here are three times with our team:Mon 14:00Tue 10:00Tue 15:00Your Brand · +2:06
✓ Booked · Mon 14:00 · answers sent to your team
From a messy pipeline
to a sixty-second one.
01 / 05
Pipeline mapped
Every place a lead arrives, every handoff and every point where one gets dropped, on one page.
CRM rebuilt
Set up, migrated or cleaned, deduplicated, and every lead ranked so your team knows who to call first.
Instant replies live
Forms, email, WhatsApp and missed calls answered inside a minute, in your tone, with calls booked into your calendar.
Proposals on tap
Quotes drafted from your templates and the call notes, and every call transcribed with coaching notes after it.
Tuned and scaled
Scripts sharpened from real conversations, handoff rules refined, and a monthly review of every number that matters.
or tap a stage, or drag round the dial
Tell us where your leads come in.
The roadmap is on us.
Pick your channels, your CRM and what to build. We turn it into a free audit of how fast you reply today and where leads slip, plus a written roadmap, yours to keep whether or not you work with us. It runs as an ongoing monthly engagement.
Pick a few options and your scope appears here.
Your scope rides along with the inquiry below. What comes back first, the audit and the roadmap, is free.
- CRM setup or cleanup at the start
- Your branding and tone of voice
- Full conversation logs
- Human escalation for anything unusual
- Monthly performance review
- No lock-in to our tools
- From:
- You
- To:
- Kairo
- Subject:
Inquire to get your
free audit and roadmap.
Send the scope you just built, or just tell us where your enquiries come from. We will tell you honestly where leads are slipping today, and map out where we would start.
The ones that actually get asked.
Will the AI sound like a bot?
It is written in your tone, answers only what it knows, and hands off to a person whenever a lead asks something unusual. You approve the scripts before anything goes live.
Which CRM do you use?
Whichever you already have: HubSpot, Salesforce, Zoho, Pipedrive and others. If you have none, we will recommend one at the audit and set it up.
Can you book meetings for us?
Yes. Inbound enquiries are booked automatically, and our trained appointment setters handle follow-up where a human conversation works better.
What happens to our existing data?
We migrate it, deduplicate it and keep it clean on a schedule. Nothing is deleted without a backup.