The repetitive work, done without anyone.
Workflows, document processing, AI voice agents and scheduled reports. Built so your team stops copying, pasting, chasing and summarising.
Ran 214 times this month · 0 failed
INVOICE
TOTAL860.00
Read into fields
- SupplierCorbel Supply Co.99%
- Invoice no.CS-2041899%
- Date3 Oct 202698%
- Total860.0097%
- Order refPO-104471%
Order ref unclear: sent to Priya to confirm
YYour Brand receptionistAI voice agent · 8:47 pm2:14
CallerHi, I wanted to book a visit next week, ideally Tuesday.
AgentTuesday works. I have 10 am or 2 pm. Which suits you?
CallerTwo, please.
AgentBooked for Tuesday at 2 pm. I will text you a confirmation now.
Booked · confirmation texted · summary sent to your team
YMonday reportto the leadership team · 7:00 am
Last week, in one page
- New orders128+12%
- Awaiting payment2,0102 orders
- Low stock6 itemsreorder
- Missed calls answered19by the agent
Written automatically from your systems. Nobody compiled it.
illustrative · unbranded · built by our team
Automation at Work
Workflows
Runs on its ownBest for
Work that follows the same steps every time: a new order, a new client, a new hire.
What it takes off your team
Every copy, paste, reminder and status update between the tools you already use.
Where a person stays
Approvals, exceptions and anything that spends money.
The steps change every time. Then the process needs designing before it can be automated.
Document processing
Reads for youBest for
Teams typing invoices, receipts, KYC documents or forms into a system by hand.
What it takes off your team
The reading and the typing, with every field checked against your rules before it is saved.
Where a person stays
Any field the AI is not sure of, sent to a named person to confirm.
A supplier can send the same data as a file or through an API. Ask them first; it is cheaper.
AI voice agents
Never misses a callBest for
Businesses that miss calls after hours or at busy times, and lose the booking.
What it takes off your team
Answering, booking, rescheduling, reminders and the follow-up text.
Where a person stays
Complaints, emergencies and any caller who asks for one.
Your callers need a specialist from the first sentence. A good call-back service serves them better.
Email triage
Clears the inboxBest for
Shared inboxes where requests, invoices and complaints all arrive in one pile.
What it takes off your team
Reading, labelling, routing to the right person and drafting the routine replies.
Where a person stays
Every reply that goes out, until you choose to let routine ones send themselves.
The inbox gets twenty emails a day. A few rules and filters are enough.
Reports and data
Always currentBest for
Anyone who spends Monday morning pulling numbers from four systems into one sheet.
What it takes off your team
Collecting, cleaning and combining the data, then sending the report on schedule.
Where a person stays
Reading it and deciding what to do, which is the part that was always theirs.
Your systems already have the dashboard you need. We will show your team where it is.
Every tool we automate with
We use whichever fits the job, including the ones you already pay for.
- n8n
- Zapier
- Make
- OpenAI
- Claude
- Gemini
- Gmail
- Google Sheets
- Airtable
- Notion
- Slack
- Twilio
- HubSpot
- Salesforce
- Zoho
- QuickBooks
- Xero
- Shopify
- Stripe
What changes for your team.
- 01
Faster handoffs
- By hand
- Someone copies the update and chases the next person.
- Automated
- Your tools update and the next step starts itself.
- 02
Fewer errors
- By hand
- The same information is typed in more than once.
- Automated
- Data is captured once, checked and sent where it belongs.
- 03
Human approvals
- By hand
- Your team checks routine work and exceptions alike.
- Automated
- Routine work runs. Approvals and exceptions go to the right person.
- 04
Clear reporting
- By hand
- Progress updates are pulled together by hand.
- Automated
- See what ran, what needs attention and the time saved.
From hours of busywork
to a week handed back.
01 / 05
The work mapped and measured
We watch how each task is done today and time it, so the saving is measured, not promised.
First workflow live
The task that costs the most hours goes first, built on real examples from your business.
Checks and alerts on
Validation before anything is saved, and an alert to us the moment a run fails.
A person only where it matters
Anything unusual or high stakes goes to a named person to approve; everything else runs on its own.
Measured and handed over
The before and after hours, every workflow documented, and all of it in accounts you own.
scroll through the month, drag along the line, or tap a number
Tell us what eats the time.
The roadmap is on us.
Pick the work and where it lives. We turn it into a free audit of the hours involved and a written automation roadmap, ranked by time saved, yours to keep whether or not you work with us. It runs as a one-time project, with optional monitoring and new automations every month through Kairo Run.
Pick a few options and your scope appears here.
Your scope rides along with the inquiry below. What comes back first, the audit and the roadmap, is free.
- Measured before and after
- Error alerts from day one
- A person in the loop where it matters
- You own every workflow
- Handover documentation
- From:
- You
- To:
- Kairo
- Subject:
Inquire to get your
free audit and roadmap.
Send the scope you just built, or just describe the task your team dreads every week. We will tell you honestly whether it is worth automating, and map out where we would start.
The ones that actually get asked.
Is my data safe?
We use providers that do not train on your data, keep processing inside accounts you own where possible, and only request the access each workflow needs.
What if the AI makes a mistake?
We design for it: validation checks, confidence thresholds and a person reviewing anything that matters. Every run is logged so mistakes are visible and fixable.
Do I need to change my tools?
Usually not. We automate around the tools you already use.
Can you maintain it?
Yes, through Kairo Run, which also adds new automations each month if you want them.