Every room in your clinic, working for you.
From the search that finds you to the recall list in the back office, this is everything we build for dental and medical clinics. Pick a room to see what goes in it.
5 rooms · 20 systems · one team
The street and the search bar
Most new patients choose a dentist on their phone before they ever see your door.Most new patients choose a clinic on their phone before they ever see your door.
Lost here: patients who picked the practice above you on Maps.
Top of the map
Your Google profile, your reviews and a page for every treatment and neighbourhood, so you show up when someone nearby searches.
See how we build it →AI AutomationA review after every visit
Every patient is asked for a review by text once they leave, and any poor experience reaches the manager the same day.
See how we build it →Paid AdsAds for the visits that matter
Implants, aligners and whitening, each sent to a page built for that treatment, not your home page.Physicals, vaccinations and same-week appointments, each sent to a page built for that visit, not your home page.
See how we build it →StudioA website that books
Fast, clear and connected to your calendar, so a visitor picks a time without picking up the phone.
See how we build it →The phone that rings mid check-in
Your front desk is checking someone in when the phone rings. The caller hangs up and rings the next clinic on the list.
Lost here: every call that went to voicemail.
A receptionist that never misses a call
An AI voice and chat assistant that answers when the desk is busy or closed, books and moves appointments, and answers the questions you get every day.
See how we build it →AI AutomationMissed call, instant text
Any call you miss gets a text within a minute with a link to book, so the caller has no reason to try someone else.
See how we build it →Sales SystemsEvery enquiry answered in a minute
Web forms, ad leads and messages land in one place and get a reply straight away, with a nudge to call until someone has.
See how we build it →MCP Servers and APIsBooking that writes to your diary
Online booking connected to your practice software, whether that is Dentrix, Open Dental, Eaglesoft or something else.Online booking connected to your practice software, whether that is athenahealth, eClinicalWorks or something else.
See how we build it →The clipboard
Patients fill in the same forms by hand, the desk types them up, and nobody checks the insurance until the patient is already in the chair.Patients fill in the same forms by hand, the desk types them up, and nobody checks the insurance until the patient is already in the exam room.
Lost here: hours at the desk, and every visit that starts late.
Forms done before they arrive
New patient, dental history and consent forms sent by text, filled in on the phone and saved straight to the patient record.New patient, medical history and consent forms sent by text, filled in on the phone and saved straight to the patient record.
See how we build it →AI AutomationInsurance checked in advance
Coverage verified two days before the visit, with anything that needs a call flagged to the desk that morning.
See how we build it →Mobile AppsCheck in from the car park
Patients check in on their own phone and get a text if you are running behind, so the waiting room stays calm.
See how we build it →Custom SoftwarePayments without the queue
Card on file, payment links and payment plans sent automatically after the visit, and chased politely when they are late.
See how we build it →The chairThe exam room
The dentist recommends a crown. The patient says they will think about it, and nobody ever asks again.The doctor asks for a follow-up visit. The patient means to book it, and nobody ever reminds them.
Lost here: treatment that was diagnosed and never booked.Lost here: follow-ups that were recommended and never booked.
Unbooked treatment, followed upFollow-ups that get booked
Every treatment plan a patient did not book is followed up by text and email, in your voice, until they book or tell you no.Every recommended follow-up is chased by text and email until it is booked, so care plans actually get finished.
See how we build it →AI AutomationNotes drafted for you
AI drafts the visit note from the clinician's dictation for them to check and sign, inside the agreement that covers your patient data.
See how we build it →AI AutomationAftercare that checks in
Care instructions after a procedure, then a check-in the next day that flags anyone in pain to the team.Care instructions after the visit, then a check-in a few days later that flags anyone not getting better.
See how we build it →Custom SoftwareA membership for the uninsured
An in-house dental plan with monthly billing and renewals, so patients without insurance stay with you.A monthly membership for patients without insurance, with billing and renewals handled for you.
See how we build it →The list nobody has time for
Thousands of patients overdue for their six-month clean sit in your software, and nobody has a free afternoon to call them.Thousands of patients overdue for their annual check-up sit in your software, and nobody has a free afternoon to call them.
Lost here: the patients you already have.
Recall and reactivation
Lapsed patients brought back by text, email and calls, starting with the ones most likely to book.
See how we build it →AI AutomationCancellations filled from a waitlist
When someone cancels, the slot is offered to the waitlist by text and the first to reply gets it.
See how we build it →Custom SoftwareOne screen for the whole practice
Chair time used, production, recall rate and where new patients came from, for one location or ten.Appointments filled, no-shows, recall rate and where new patients came from, for one location or ten.
See how we build it →Managed RunEverything kept running
One monthly plan that looks after every system on this page: updates, security checks and changes when you need them.
See how we build it →Your recall list is money
you are already owed.
Patients who are overdue have already chosen you once. Put in your own numbers and see what bringing them back is worth.
A rough estimate from your own numbers, not a promise.
Built for the rules
clinics live under.
This is the first thing every clinic owner asks about, so it is the first thing we set up.
A BAA before anything else
We sign a business associate agreement before we touch a single patient record, and we only use tools that will sign one too.
Consent checked first
In the US, consent to appointment reminders does not cover marketing to a lapsed patient, and penalties are per message. We check what each patient agreed to before they get anything.
Nothing clinical in a text
Messages say it is time to book, never why. Treatment details stay in your practice software, where they belong.
Your data stays yours
Every system only sees what it needs, every access is logged, and everything we build belongs to you.
Dental practices, medical clinics
and everything in between.
Independent practices
One location, the owner in the chair all day, a front desk doing three jobs at once. This is who we built it for first.
Groups with several locations
One view across every site, the same recall and follow-up running everywhere, and reporting you can compare.
Specialists
Orthodontists, oral surgeons and periodontists run on referrals and consults more than recall, so we set it up around those.Dermatology, cardiology and other specialists run on referrals and consults more than recall, so we set it up around those.
Clinics about to open
A website, booking, your Maps listing and the reviews engine in place from the first day, instead of catching up later.
One room at a time.
Free audit
Thirty minutes. We look at your calls, your reviews, your recall list and the software you run on.
Free Blueprint
A written plan of what to build, in what order, and what each piece is worth to you. Free, whether you build with us or not.
Room by room
We start where the money is fastest, usually the front desk phones or the back office list, then keep everything running.
Your clinic is due a check-up.
Book thirty minutes and we will walk through your clinic room by room, then send you a written plan of what to fix first.
- Patient
- Your clinic
- With
- The Kairo team
- Visit
- Free clinic audit
- Length
- 30 minutes
- Cost
- Nothing, now or later
- Please bring
- Roughly how many patients are on your books
The ones clinics actually ask.
Do you work with our practice software?
Almost certainly. We connect to the common dental and medical practice management systems, and where there is no integration we find another way in, such as scheduled exports or a browser extension. We confirm it in the audit, before you commit to anything.
Is this HIPAA compliant?
We sign a business associate agreement, use only tools that will sign one too, and keep treatment details out of every message. Your compliance lead gets the full detail in writing.
Will patients know they are talking to an AI?
Yes. The assistant says so, and hands over to your team the moment a patient asks for a person or the question needs one.
Do we have to take everything on this page?
No. Most clinics start with one room, usually the front desk phones or the back office recall list, because that is where the money comes back fastest.
Do you work outside the US?
Yes. The consent and privacy rules differ by country, and we set everything up for the rules where your patients live.